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Property Assistant

American Assets

This is a Full-time position in Portland, OR posted October 14, 2021.

Who We Are…For over 50 years, American Assets has been acquiring, improving and developing premier retail, office and residential properties with the philosophy that a unique location creates a unique opportunity for success.Now is the time to improve your career with new opportunities at our Portland office and turn our past and current success into your personal success.What We Do…American Assets Trust is a full service vertically integrated and self-administered real estate investment trust, or REIT, that owns, operates, acquires and develops high quality retail and office properties in attractive, high-barrier-to-entry markets primarily in Southern California, Northern California, Washington, Portland, Texas and Hawaii.American Assets Trust (AAT) was formed to succeed to the real estate business of American Assets Inc., a privately held corporation founded in 1967 and, as such, has significant experience, long-standing relationships and extensive knowledge of our core markets, submarkets and asset classes.Where We’re Going…Today, you will find American Assets properties in some of the nation’s premier markets-all characterized by exceptional locations, strong demographics and robust tourism.In addition to all this, AAT, also provides a competitive benefits package that includes:
· Medical, Dental and Vision
· 401(k), Matching contributions
– Discretionary
· 18 Paid days off and at least 8 company paid holidays
· EAP and Pre-Paid legal services
· Company paid long-term disabilityJoin American Assets Trust Today!AAT is currently looking for a full-time Property Assistant to join our thriving company.Pay is commensurate with experience.Overall Responsibilities:The Property Assistant (PA) is responsible for the oversite and coordination of Tenant Services and for assisting in the day-to-day operations and the management of projects of a property or properties.

The PA must have a basic knowledge in the areas of tenant relations, a work order system, property accounting, leasing, fire/life safety, cleaning and security.Essential Responsibilities:Basic reception duties, including but not limited to: Greet and direct visitors; answer phones and dispatch or route calls as necessary; open and distribute mail and package deliveries; produce and distribute daily security bulletins as well as daily conference room schedules.Responsible for oversight and all aspects of the work order system: Manage the operation of the work order system by understanding the product; route and respond to work orders; dispatch as necessary; update, track and close work orders as appropriate; help ensure a timely response.Ensure all necessary/required filing for tenants, vendors, projects and buildings is accurate and completed in a timely fashion.

This includes paper and electronic filing.Work with the corporate office to track tenant insurance certificates; manage the tracking of Vendor/Contractor insurance certificates.

Run insurance reports for tenant and vendor insurance compliance.Generate monthly tenant billables and forward to Lease Administrator(s); this includes work orders, above-standard electrical, and overtime HVAC.Manage tenant contacts in Building Engines, Outlook and Excel.Manage one-time and small vendor contracts, including taking contracts out to bid, preparing vendor contracts, maintaining vendor lists and files, and performing walkthroughs with vendors.Review contractor’s projects; coordinate minor tenant and building alterations, including signage, and interface with Construction at the direction of the Senior Property Manager.Coordinate tenant events; assist with preparing and reviewing tenant surveys and resolving action items.Coordinate tenant transition into and out of the building with tenants, construction, leasing, and property management.

Maintain paperwork associated with new tenant move-ins.Assist with Annual Tenant Emergency Response training.Assist in drafting and distributing tenant memos & announcements.Coordinate special events, building events and community outreach.Other duties and special assignments as assigned.Position Requirements:Must be highly organized, and possess excellent interpersonal and customer service/tenant relation skills.Demonstrates initiative, professionalism, integrity, and exercises confidentiality in all areas of performance.

Needs to possess a positive outlook with ability to stay organized with attention to detail and efficient under pressure.Excellent communications skills.

Ability to communicate in a positive and professional manner with executives, corporate personnel, tenants, employees and vendors.

Must have professional demeanor and strong interpersonal skills.Demonstrates basic knowledge of Property Accounting processes, including Budgeting, A/P, A/R and CAM.Must be proficient in Microsoft Word, Excel and Outlook.Must be vaccinated against COVID-19

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